BARNTON & FRODSHAM ANGLING CLUB
CONSTITUTION
1. TITLE:
1.1 The club shall be called BARNTON & FRODSHAM ANGLING CLUB, hereafter to be referred to as ‘the Club’ and shall be affiliated to the Angling Trust
2. OBJECTIVES:
2.1 To foster and promote the sport of angling at all levels, providing opportunities for recreation and competition.
2.2 To promote good fellowship among the Club’s members and anglers in general
2.3 To suppress all types of illegal fishing and disorderly conduct and protect the fishing rights of the Club and the property of the landowners
2.4 To encourage and observe the proper Closed Season or as fixed by the Annual General Meeting, hereafter to be referred to as ‘the AGM’
2.5 To protect the aquatic environment from pollution or other damage and to refrain from the practice of leaving litter around the banks or in the vicinity of Club waters
3. MANAGEMENT COMMITTEE:
3.1 The affairs of the Club shall be controlled by a Management Committee, (hereafter to be referred to as ‘the Committee’), comprising of a maximum total of 14 Executive Officers and non-Executive Members. The Committee shall meet at least once each month; a quorum will be formed by the attendance of at least 5 members of the Committee.
3.2 Any Committee Member who fails to attend 3 consecutive Meetings, and whose reasons for doing so are not acceptable to the Committee, shall be deemed to no longer be a member of that Committee.
3.3 The duties of the Committee shall be
3.3.1 To act, with full power, in all matters concerning the Club on behalf of the Members, except to amend or interfere with any decisions taken at the AGM
3.3.2 To keep, through the Secretary, accurate Minutes of all meetings and copies of all correspondence to and from the Club
3.3.3 To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by members and should be audited before every AGM.
3.3.4 To co-opt additional members to the Committee as the Committee feels this is necessary. Co-opted members shall not be entitled to vote on the Committee.
3.3.5 To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall have the casting vote.
3.4 The Committee shall maintain a bank current account and a building society savings account on behalf of the Club and the following Officers shall be authorised to sign Club cheques: any two from Chairperson, Vice-Chairperson, Treasurer and Secretary.
3.5 The Committee shall ensure that the balance of the Club’s funds will be held at a minimum of £10,000. Only in exceptional circumstances will the Committee allow the balance to fall below this level.
4. OFFICERS:
The Executive Officers of the Club shall be as follows:
Chairperson, Vice-Chairperson, Secretary, Treasurer, Maintenance Manager, Membership Secretary, Match Secretary,
Assistant Match Secretary, Junior Match Official, Health & Safety Official
The Honorary Non-Executive Officers shall be as follows: President, Vice-Presidents
5. ELECTION OF OFFICERS and NON-EXECUTIVE COMMITTEE MEMBERS:
5.1 All Officers shall be elected at the AGM from and by the Full Members of the Club, (that is, all Membership categories except Junior Members), for a period of one year and may be re-elected to the same office or another office the following year.
5.2 All non-Executive Committee Members shall be elected at the AGM from and by the Full Members of the Club for a period of one year and may be re-elected to serve on the Committee the following year
6. TRUSTEES TO OVERSEE HEESOM’S POOL:
6.1 The Committee shall appoint four Trustees, being either Officers or Full Members of the Club, for the purpose of overseeing Heesom’s Pool.
6.2 The Committee shall have power for any reason to remove a Trustee from Office and to appoint if a vacancy arises.
6.3 The Club shall indemnify the Trustees against all and any claims made against them howsoever arising as a result of any action or inaction of the Club or its members.
7. MEMBERSHIP:
7.1 All applications for Membership must be put in writing to the Membership Secretary.
7.2 There shall be five classes of membership:
Full Senior Member (16 years to 64 years inclusive); Full OAP Member (65 years and above);
Junior (8 years to 15 years inclusive); Honorary Annual Member; Honorary Life Member.
7.3 All recommendations for the award of Honorary Life Membership must be approved by at least three-quarters of the members of the Committee BEFORE submission to an AGM, for ratification.
7.4 Honorary Annual Membership is granted, on a yearly basis, by the Committee to individuals to acknowledge exceptional work done on behalf of the Club.
7.5 The total strength of the Club’s membership will be set by the Committee and reviewed as required
8. EXPULSION OF MEMBERS:
8.1 Members of the Club whose conduct is inappropriate or who decline to abide by any of the Club’s Rules may be expelled or suspended by a resolution passed at a meeting of the Committee where their membership fee may be forfeited. Members shall have the right to appeal in person to the Committee with regards to any decision affecting them, provided that notice of such appeal is submitted to the Secretary, in writing, within seven days of notification of the decision.
9. ANNUAL GENERAL MEETING:
9.1 The AGM, of the Club, shall be held not later than the end of November each year. Full Members shall be given written notice of the date and place of the AGM at least 31 days before an AGM. Notice of the date/place of the AGM will be posted on the Club notice board at Heesom’s Pool at least 31 days prior to that Meeting.
9.2 Members must advise the Secretary in writing of any business to be moved at the AGM at least 28 days before the Meeting. Such proposals must be proposed by a Full Member of the Club and seconded by another Full Member.
9.3 Nomination of candidates for election of Officers shall be made in writing to the Secretary at least 28 days before the AGM. Nominations can only be made by Full Members and must be seconded by another Full Members.
9.4 The business of the AGM shall be to:
9.4.1 Confirm the minutes of the previous AGM and discuss Matters Arising from those minutes
9.4.2 Receive a report from the Chairperson
9.4.3 Receive the audited Financial Statements for the year
9.4.4 Elect both the non-Executive and Executive Officers of the Club, other Committee members and an Auditor.
9.4.5 Transact such other business received in writing by the Secretary from members and included on the agenda.
9.5 Any ten members may demand a Meeting Extraordinary by signing and forwarding a written request to the Secretary stating in full the nature of the business. Such a Meeting is to be held within 28 days of receipt of request. The number of Meetings Extraordinary that may be convened in any one calendar year is limited to two.
9.6 At all AGM’s and Meetings Extraordinary the chair will be taken by the Chairperson or, in their absence, by the Vice-Chairperson.
9.7 All Full Members attending AGMs and Meetings Extraordinary must have their current membership card with them and produce it if requested by an Officer of the Club.
9.8 Decisions made at an AGM or Meeting Extraordinary shall be by a simple majority of votes from those Full Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.
9.9 A Quorum for the AGM shall be 4 Full Members and 4 Executive Officers or Committee Members of the Club.
9.10 Each Full Member of the Club shall be entitled to one vote at an AGM or Meeting Extraordinary
10. ALTERATIONS TO THE CONSTITUTION:
10.1 Any proposed alterations to the Club’s Constitution may only be considered at an AGM or Meetings Extraordinary, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Members of the Club and seconded by another Full Members. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting, assuming that a quorum has been achieved.
11. DISSOLUTION:
11.1 If at any AGM of the Club a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Meetings Extraordinary of the Club, to be held not less than 28 days thereafter, to discuss and vote in the resolution.
11.2 If at that Meeting Extraordinary, the resolution be carried by at least two-thirds of the Full Members present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club,
11.3 After discharging all debts and liabilities of the Club, the remaining assets, (including trophies), shall be allocated charitably at the Committee’s discretion
(Updated as at 11th November 2019)